Controlled documents that change when the process changes.
Write, review, approve and make effective SOPs, work instructions and forms, with periodic review dates and revisions opened automatically by the change that requires them.
Document control in Cybroscape eQMS manages SOPs, work instructions and forms through draft, review, approval, effective and retired states with Part 11 signatures. When a deviation, CAPA or change control requires a procedure update, the revision opens automatically once that record is committed, so agreed changes do not get lost between systems.
The procedure that was meant to change
A common inspection finding is not a missing SOP but an SOP that was supposed to be updated after an investigation and never was. The CAPA says 'revise SOP-014'; the revision depends on someone remembering to start it.
Meanwhile the old version stays effective and people keep training on it.
Revisions triggered by the record that needs them
On a deviation, CAPA or change control you name the documents that must change and why. Nothing happens yet. When the record is committed, the revision opens on its own and goes through the normal write, review and approve steps. A rejected change opens nothing.
If the document is already under revision, the request is attached to that revision rather than starting a second one.
Drafted redlines
Quality Copilot can draft the changed text from the approved change description, shown as a redline against the current version. The author edits it and the reviewers approve it as they would any other revision.
What you get
What Document Control delivers
Document Control is part of the Cybroscape eQMS platform — an AI-native, agentic quality management system built for regulated Life Sciences. See how it fits with Deviations and Investigations, CAPA Management, Change Control.
- Full lifecycle from draft to retirement
- Revisions opened by the deviation, CAPA or change that needs them
- Periodic review reminders
- Part 11 signatures and version history
Common questions
Prefer to talk first? Chat with us on WhatsApp or book a call with an expert.
Can we keep our existing SOP templates?
Yes. Your templates and numbering scheme are configured during set-up, and migrated documents keep their version history.
Who can approve a document?
The roles you define, with segregation enforced: an author cannot approve their own document, and approval requires a Part 11 signature with re-authentication.
Related capabilities
All capabilitiesCapture deviations at the point they happen, classify severity, run the investigation with structured root-cause tools, and close only when the evidence supports it.
Learn more about Deviations and InvestigationsCAPA ManagementPlan corrective and preventive actions from the investigation, assign owners and dates, check effectiveness, and let the CAPA raise the change and the SOP revision it needs.
Learn more about CAPA ManagementChange ControlAssess, approve and implement changes with a risk-based impact assessment. Approved changes state their validation impact and pass it to GxP Copilot.
Learn more about Change ControlTraining and QualificationRole-based training matrices, assignments triggered by document changes, and a qualification check that stops someone with lapsed training from signing for GMP work.
Learn more about Training and QualificationSupplier QualityQualify suppliers, hold quality agreements and certificates, schedule audits, track supplier performance and let suppliers respond through a portal.
Learn more about Supplier QualityComplaints and OOSLog complaints with reportability assessment and the right clock, and manage out-of-specification results with the averaging rule fixed before the answer is known.
Learn more about Complaints and OOSSources
Primary documents referred to on this page, from their official publishers.
See document control on your own data.
Bring a recent deviation or change. We show you how it runs end to end, from intake to closure.
- We reply within one business day
- We walk through your own records
- You get a clear migration plan